Transcription of Civil Status Records
A foreign birth, marriage or death certificate carries no legal weight in Romania until it is transcribed into the Romanian registers. Our attorneys represent you before the civil status service and receive the Romanian certificate on your behalf. Competence and legalisation are checked before any cost is incurred. Law Office Arsulescu & Associates is a law firm, not a public authority.
Overview
Law Office Arsulescu & Associates is a law firm in Timișoara and Bucharest, registered with the Timiș Bar. We are not a public authority and we do not issue official documents. We provide legal assistance and attorney representation in transcription of foreign civil status certificates, which is carried out by the competent civil status office and the Directorate for Persons Records. State fees are paid directly to the authority.
Official source, the competent civil status office and the Directorate for Persons Records: https://depabd.mai.gov.ro, https://www.mai.gov.ro
A birth, marriage or death certificate issued abroad has no evidentiary force in Romania until it is transcribed into the Romanian civil status registers. This rule comes from Law no. 119/1996 on civil status documents. A sworn translation does not replace transcription, which is why files that look complete are still rejected at the counter.
The same law asks the Romanian citizen to request transcription within six months of returning to the country or of receiving the certificate from abroad. Most of our clients do not need the transcription for its own sake. They need it because a Romanian passport, an identity card, a citizenship file, an inheritance or a later marriage in Romania cannot proceed without a Romanian certificate.
The request is filed with the civil status service of the last domicile held in Romania. Where the person never held a Romanian domicile, Bucharest Sector 1 is competent. The mayor approves the transcription with the binding opinion of the county public service, and the published processing terms are 30 days for local files and 60 days in the remaining cases.
The legalisation chain is where most files fail. Documents from states party to the 1961 Hague Convention need an apostille, certain civil status documents issued in EU member states are exempt under Regulation EU 2016/1191, and documents from other states need full consular legalisation. We confirm which regime applies to your issuing state before you spend anything on stamps or translations.
Our attorneys represent you throughout the procedure. Filing through a representative holding an authenticated special power of attorney is permitted, so travel to Romania is not required. We coordinate the sworn translations and the apostilles, and where Romanian archive records are missing we use our civil records identification service. When the transcription is the first step of a citizenship file, we treat both as one mandate.
Other Services
Non-Resident Employer Registration and Remote Payroll
Legal representation for registering the foreign employer and managing monthly payroll for staff working remotely from Romania, with no local entity needed.
ONJN Compliance for Class II Licensees
Ongoing legal assistance for ONJN Class II license holders: monthly reporting under Law 141/2025, notification of significant changes, AML and GDPR obligations for B2B providers.
Obtaining ONJN Class II License
Legal assistance and representation for B2B providers in the gaming industry seeking the Class II license issued by ONJN: activity classification, documentation preparation and licensing procedure management.
ONJN Class II Licence
Licensing for suppliers of gambling-related services, with the file prepared and filed by us.
Return of Seized Property
Recovery of property seized in criminal proceedings, from the request through to the decision.
Child Return (Hague Convention)
Representation in child return proceedings, from the application to the court's decision.
Registered Office Hosting
A registered office at our practice, with the ONRC file prepared, filed and renewed on time.
Joint-Stock Company Formation (S.A.)
Setting up a joint-stock company, from the share capital structure to registration with ONRC.
Renunciation of Romanian Citizenship
The full renunciation procedure, handled on a special power of attorney, with no travel to Romania.
Trademark Registration with OSIM
Protecting the trademark in Romania through OSIM registration, followed through to the decision.
EU Trademark Registration (EUIPO)
Protecting the trademark across all EU member states through a single EUIPO registration.
Recognition of Professional Certificates
Recognition in Romania of vocational training certificates obtained abroad.
Tracing Civil Status Records
Legal representation in tracing birth, marriage or death certificates in the registers of Romania, Ukraine and Moldova.
Criminal Record, Apostille, Translations
Legal representation for the Romanian criminal record certificate, apostille and certified translation.
NGO and Foundation Formation
Setting up the association or foundation, from the articles to entry in the National Register.
Tax Registration for Non-Residents (NIF)
Legal representation for the tax registration of non-resident individuals (NIF), remotely.
Administrative and Tax Law
Challenging administrative and tax decisions, with representation before authorities and courts.
Insolvency and Bankruptcy
Turnaround for businesses in difficulty and representation in insolvency and liquidation proceedings.
Criminal Law
Defence and representation in criminal cases, at the investigation stage and at trial.
Social Media, Terms and Conditions
The legal documentation of online business: terms of use, GDPR policies and promotion agreements.
Real Estate and Construction
Legal due diligence and contracts for real estate transactions and construction projects.
Debt Recovery and Agreements
Advice and representation for creditors in recovering commercial claims, at the pre-litigation stage, in court and in enforcement.
Commercial Law and Company Formation
Assistance across the company's legal life, from incorporation to transactions and mergers.
Start-up
Legal support for founders at the start, from the corporate form to protecting the idea.
Accident Compensation
Recovery of material and moral damages after road accidents or accidents at work.
Immigration Law
Assistance with visas, residence permits and Romanian citizenship, for individuals and for companies.
Employment Law
Solutions across employment relations, from contracts and internal procedures to litigation.
Civil Law
Advice and representation in property, civil contracts and inheritance matters.
Expediting Romanian Citizenship
Court action when a citizenship application exceeds the statutory deadline for a decision.
Contact
We are here to provide Legal Support
Contact us for personalized legal support in business law, civil and commercial matters, immigration, insolvency, and debt recovery in Bucharest, Timișoara, Arad, Oradea, and Reșița. We provide clear, practical legal solutions tailored to your business and personal needs.
Our team of attorneys stands by your side to protect your rights and interests, providing comprehensive legal support in business law, immigration, litigation, and debt recovery.
Contact:
lawoffice@arsulescu.com
+40 739 111 113
OFFICES
Bulevardul General Ion Dragalina nr. 29, Timisoara 300166
Strada Aurel Vlaicu nr. 87, Bucuresti 030167
SCHEDULE
Monday - Thursday
09-19
Friday
09-16:30
Saturday
closed
Sunday
closed